Schedule Bookkeeping Activities Into Your Regular Day

Bookkeeping isn’t a once-a-month or once-a-week activity. Schedule your bookkeeping tasks and activities into smaller tasks and complete them over the course of the week.

Decide how much work you can do yourself and how much you should outsource. Here are a few examples of essential bookkeeping tasks and how often you should handle them:

• Issuing invoices to customers – once a week
• Recording customer payments – once a week
• Depositing customer payments in the bank – once a week
• Recording vendor invoices you received – once a week
• Recording changes in credit cards – once a week
• Issuing checks to pay vendors – once a week
• Reconciling credit card and bank account transactions into statements – once a month
• Producing financial statements – once a month
• Closing books to keep further entries – once a month

The weekly tasks you can assign to employees or complete yourself. Paying bills and invoicing happen daily, so they can be complicated to outsource. But complex projects like reconciling your accounts and closing the books should be done by a professional. Source